A few words on File Governance

1 minute read

When you share files with people outside your organization, those files stay shared with no expiration date. Once your collaboration with an external party has ended, you should unshare the files. But in all honesty, who remembers to do that?

File Governance for Google Workspace is a simple tool to help your organization keep track of files that you and your colleagues have shared externally. It provides an overview and enables you to easily revoke shares that are no longer relevant.

One or more of your colleagues will act as administrators and set up some simple rules that ensure that files are not just shared forever and that you are involved in the process.

When you need to act on a share that is about to expire, you'll get a notification email about it. And with a few clicks, you can easily extend the sharing further if it is still relevant.

If you do nothing, File Governance will automatically unshare for you. Easy.

And there is nothing to worry about - File Governance cannot delete your files, only unshare them. And the shares can always be rolled back if you forget to take action on the notifications.

Want to see how it works? On to The basics of File Governance for Google Workspace.