Insights - Shared drives

2 minute read

This section gives you an overview of all the shared drives you have in your organization, including drives with no shared files on them.

Note that data in this section is drawn from your tenant every 4 hours, so shared drives created after the last data fetch will not be visible.

Using column sorting, you can quickly get an overview of the shared drives with the most sharing activity. And in the column Exception, you can also see the shared drives, where exceptions to the global cleanup settings for shared drives have been introduced.

Clicking a shared drive will display a list of all the files on it eligible for cleanup that its members have shared with both colleagues in your own organization and people outside it.

If you need to download a .csv file listing the shared files, just use the Download button.

Unsharing permissions

This list is, of course, identical to the one you can pull up in the Files area when selecting a shared drive that you are responsible for. And just like in Files, you can easily unshare or extend the sharing of individual files using the relevant buttons or icons.

Note that clicking a file's name will open a side panel that gives you an overview of all the users that the file is shared with and their permission levels. This enables you to remove permission on selected accounts instead of unsharing the file entirely.

Inherited access to files

Some users may have access to the file inherited through their membership of a folder shared with them. This means that Tricent is unable to unshare the permissions to the file with these users at this level.

You can click the folder name to be taken to the shared folder and unshare the user's access to the folder - and with it the file in the folder.

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