This section provides a trending graph of shared files/folders across all cleanup-enabled users in your organization over the past two months.
Data is split into external and internal shares. A file is considered externally shared if it is shared with at least one external user - in other words, a user with an email domain that is not listed as trusted in Global settings.
By hovering your mouse over a particular date you can see the precise numbers split into externally and internally shared files/folders.
Comparison cards
The three cards below the graph compare sharing, unsharing, and share extension events in the current calendar month with data from the previous.
Note that unsharing and extension are solely the events that have happened through Tricent, and not actions that users in your organization have taken in, for instance, the tools in Google Workspace.
Files/folders sharedThe difference in the total amount of externally shared files/folders across cleanup-enabled users in your organization between the start of the current month and start of the previous. Below that number there is a comparison with the previous month's number. |
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Files/folders unsharedThe amount of unshared files/folders across cleanup-enabled users in your organization during this month. Below that number there is a comparison with the previous month's number. |
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Extended sharesThe number of files/folders that had their sharing extended across cleanup-enabled users in your organization during this month. Below that number there is a comparison with the previous month's number. |
Unusual sharing behavior
This list gives you an overview of the five most unusual pieces of sharing behavior during the current and previous calendar month. Unusual sharing behavior is atypical changes from one day to the next in the amount of items a user has shared externally.
In the below example, the user had 56 externally shared files/folders on September 18 and 87 on September 19. This amounts to an additional 31 externally shared items - or an increase of 55%.
Our machine-learning algorithm flags this as unusual sharing behavior based on the organization's average sharing patterns.
Taking action on unusual sharing behavior
If the unusual sharing behavior is a steep increase in externally shared files, you can go to Export and search for the files owned and shared by the user. This will allow you to explore the files in more detail and also unshare them if needed.
If, on the other hand, the unusual sharing behavior is a drop in externally shared files, you can head to the Event log. Here you'll be able to examine the individual unsharing events, look for any pattern, and restore the shares, if needed.
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