Section

   Features

Daily metrics

• See the number of files and folders shared in your organization, broken down into items shared internally and items shared with at least one external user.
• See the number of sharing users (accounts that have shared or have had shared at least one item), broken down into internal users and external users. Internal users are the accounts on your own domains or the trusted domains added in Settings.
• See the number of teams (Microsoft teams) in your organization that have at least one external member.
• See the number of external domains that users in your organization have shared items with.

• Choose time period to explore in the five cards Shared files & folders, Users, Top 5 ext. sharing users, Top 5 ext. shared files, and Top 5 ext. domains. Choose preset calendar periods (year/month) or date range.

• See a graph of sharing across your organization over time, broken down into internal and external sharing.
• Hover over individual date to see details.

• See a graph of sharing users across your organization over time, broken down into trusted and external users.
• Hover over individual date to see details.

• See the top five of the trusted users who have shared the most items externally across your organization.

• See the top five of files and folders that are shared with the most external users.

• See the top five of the external domains that are shared the most with from your organization.

Section

   Features

Files & folders

• See a list of all files/folders shared externally across the organization, and details on item type, item name, shares (total, trusted, external), last modified, owner(s), location (OneDrive, Teams, and/or SharePoint), and sharing type (direct access or link access).
• Filter list on ownership (any owner/no owner), shared with (any external user, anonymous link, or specific email/domain), and last modified (whenever, last month, specify).
• Column sort data on item name, shares (total, trusted or external), and last modified.
• Search in list for file/folder name.
• Hover over file name to see file/folder path.
• Click file/folder name to see sharing details on the individual item: Permission, sharing type, and permission type, search in the individual item's sharing details (names of accounts the item is shared with), toggle to show trusted shares, and unshare individual shares on the item.
• Ask owners of file(s)/folder(s) to keep sharing or not. This sends an email to the owner(s).
• Extend the sharing of file(s)/folders to a specific date. Once the date has passed, the item(s) will once again be eligible for cleanup.
• Revoke external shares on file(s)/folder(s).

Teams

• See a list of all teams with external members across the organization, and details on team name, members (total, trusted, external), files/folders (total, trusted, external), and owner(s).
• Filter list on ownership (any owner/no owner), and membership details (any members, members that are external, or member(s) with email or domain (specify)).
• Column sort data on team name, users (total, trusted or external), files/folders, and team owner(s).
• Search in list for team name.
• Click team name to see sharing details on the individual team (member name, email address, and role), toggle to show trusted members, and search in the sharing details (names).
• Revoke all external membership of team.

• See a list of all external users with access to organizational data, and details on user name (if known), email address, and access to (total, teams, files).
• Filter list on search for name or email address.
• Column sort data on user name, email address, and access to (total, teams, files).
• Search in list for user name.
• Revoke all external access for user (file/folder access and team membership).

• See a list of all external domains with access to organizational data, and details on domain name, and access to (total, teams, files).
• Filter list through search for name or email address.
• Column sort data on domain name, and access to (total, teams, files).
• Revoke all external access for domain (file/folder access and team membership).

Section

   Features

• Set the user-driven cleanup to active or inactive.
• Select which Microsoft 365 groups (users in them) you want to be cleaned up.
• Select which file/folder location apps you want to be cleaned up (OneDrive, Teams, SharePoint).
• Select whether or not to clean up external members of teams, and which Microsoft 365 groups you want to include. Team owners in the selected groups will receive notification emails about cleanup.
• Set frequency of cleanup.
• Set maximum items in each cleanup.
• Set new file/folder grace period. Items younger than this setting will not be included in the cleanup.
• Set maximum sharing extension period.
• Set whether to calculate cleanup data based on last modified or created date.
• Toggle on or off user-driven cleanup on weekends.

• Set the automated cleanup to active or inactive.
• Select which Microsoft 365 groups (users in them) you want to be included in automated cleanup.
• Select which file/folder location apps (OneDrive, Teams, SharePoint) you want to be included in automated cleanup.
• Define how long files/folders/teams can be inactive before they are automatically cleaned up. Toggle feature on and off.
• Define how old files/folders/teams are before they are automatically cleaned up. Toggle feature on and off.

• Add new trusted domains to the list.
• Remove trusted domains from the list.

• Add and edit preferred contact email address.

Section

   Features

• See the list of events in Tricent where a file/folder is shared, unshared, extended, or no longer extended.
• Column sort on date and number of daily events.
• Filter list on event type: External access to file(s)/folder(s) revoked manually, External access to team(s) removed manually, External access to file(s)/folder(s) extended manually, External user(s) access revoked manually, External domain(s) access revoked manually, File/folder owner(s) nudged manually, Automated cleanup performed, User-driven cleanup performed, Permission to file(s)/folder(s) revoked manually.
• Filter on time period (the last week, the last month, the last year, specify).

• Expand date to see event types grouped.
• Expand event type group.
• See event details, like initiated by, time, involved item and access revoked from.
• Roll back events (except the event types File/folder owner(s) nudged manually and Permission to file(s)/folder(s) revoked manually).

Section

   Features

• See the list of files, folders and teams that the logged in user is owner of and that are up for cleanup in the current cleanup cycle, as well as any files/folders nudged by an administrator.
• See item properties item type, name, shares, sharing type(s), location, handled by (if other item owners have handled the item).
• Hover over name in Handled by column to see what was been done to the item (extended, unshared).
• Click file/folder name to see sharing details on the individual item: Name, sharing type, and permission type, search in the individual item's sharing details (names of accounts the item is shared with), toggle to show trusted shares, and unshare individual shares on the item.
• Extend the sharing of file(s)/folders to a specific date. Once the date has passed, the item(s) will once again be eligible for cleanup.
• Revoke external shares on file(s)/folder(s).

Section

   Features

• See feature descriptions by clicking question mark icons.

• Read guides, FAQs and contact Tricent Support.