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In the section Insights, you can search for a specific subset of shared files, look into permissions, and much more.
When you have found results that you want to further analyze or present to parties with no access to the Admin area in Tricent you can simply export them to a downloadable CSV file.
Search for and export the results
There are three parameters that you can bring into play when carrying out your search:
- Owned by - Who owns the shared files? Are you searching for shared files owned by a specific user? Or maybe files on a certain shared drive?
- Aggregate by - Which entity do you want the list to examine? Do you want to see which domains the files are shared with? Or maybe which specific users?
- Filter - Here you can add a custom filter such as a file name if you are aggregating by files, or an email address, if you are aggregating by the person files are shared with. You are welcome to use the asterisk (*) in the field to broaden your search - for instance, tricent* to get all domains that start with "tricent".
In the below example, you are searching within the shared files that are owned by users in the group Department Heads.
The resulting list will contain the email addresses of the users with whom the files are shared (Target user). Furthermore, the list will only contain addresses that begin with the letter m.
When you have found the results you are looking for, you can easily export them for further study and processing by clicking the blue Export button. This will give you results in CSV format.
Understanding the results
As a header in the results list you find the total number of users, domains, or whatever you have aggregated by. You also see the total number of shares that your query pulled up and the date and time the data was drawn.
The results themselves have three columns: Target name, #Shares eligible for cleanup, and #Shares not eligible for cleanup. Clicking each column header will sort the data by that column.
Whether shares are eligible for cleanup or not depends partly on the settings you and your admin colleagues have configured under Configure Cleanup and partly on what the end-user has safelisted.
If a shared file is eligible for cleanup it will appear under Shared files in the user's Dashboard at app.tricent.com.